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In cases of corrective action, suspension without pay for periods of less than one week will be permitted. Employees may be compensated by time off at the time-and-one-half rate by agreement with the employee. This guide is intended to be used as a starting point in analyzing an employer’s obligations and is not a comprehensive resource of requirements. It offers practical information concerning the subject matter and is provided with the understanding that ADP is not rendering legal or tax advice or other professional services. Keep in mind that this discussion is limited to rights underthe FLSA. Exempt employees may have rights under other laws or by way of employment policies or contracts.

Human Resources Secondary

Offering compensatory time in lieu of overtime pay must be agreed upon in writing prior to the work being performed. The University compensates for overtime worked either in the form of compensatory time off or with pay, at management discretion, as a condition of employment. When an employee has exhausted all available accrued vacation and sick leave and compensatory time off, salary is reduced (“docked”) in proportion to any absences from scheduled work time. For all hours worked over 40 in a workweek, premium overtime is paid at the time-and-one-half rate.

These new regulations will change the overtime exemption status for some employees. Many titles are not subject to this new threshold, such as those with a primary duty of teaching. The Fair Labor Standards Act and Washington State Minimum Wage Act require that most workers receive a minimum overtime pay of 1.5 times the employee’s regular pay rate for all hours worked over 40 hours in a seven-day workweek. The UW calls positions that are covered by FLSA and WMWA overtime regulations “non-exempt” or “overtime eligible.” All hourly paid temporary and student workers are, by definition, overtime eligible. Only positions that meet certain narrowly defined criteria are exempt from the FLSA and WMWA’s overtime requirements.

Changes made to Washington’s overtime rules

Special https://adprun.net/ levels would apply to certain U.S. territories and an updated base rate would apply to employees in the motion-picture industry. Access a collection of interactive online tools and presentations that address overtime pay requirements. HRM will set up meetings with those units with affected employees and provide a list of affected employees in order to assist you in developing a strategy to comply with the regulations that aligns with departmental needs.

Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay. There is no limit in the Act on the number of hours employees aged 16 and older may work in any workweek. The FLSA does not require overtime pay for work on Saturdays, Sundays, holidays, or regular days of rest, unless overtime is worked on such days. An employee who meets the salary level tests and also the salary basis tests is exempt only if s/he also performs exempt job duties. These FLSA exemptions are limited to employees who perform relatively high-level work.

What is the Fair Labor Standards Act?

The Hours Worked Advisor provides information to help determine which hours spent in work-related activities are considered FLSA “hours worked” and therefore must be paid. News, trends and analysis, as well as breaking news alerts, to help HR professionals do their jobs better each business day. HR professionals must knowhow to determine overtime eligibilityfor each employee. In administrative roles, employees exercise independent judgment and display a high level of confidentiality. Departments can manage overtime costs by modifying workloads and adjusting schedules or hours.

• Employees can simultaneously hold appointments in both exempt and nonexempt job classifications.
• From that point on, the state threshold will increase annually each January 1 based on inflation by the same percentage that the Washington State minimum wage does.
• Determining whether an employee has management as the primary duty of the position requires case-by-case evaluation.
• Separation or Transfer of Employment — An employee who separates employment or transfers to another state agency or institution of higher education and has an FLSA overtime balance will be paid all accrued FLSA overtime.
• Doing so might result in the employee no longer qualifying for the exemption.
• The provisions of the FLSA cover non-exempt workers for minimum wage standards, overtime pay, and other labor standard protections.

If you know the employee’s current overtime exempt job code, you can look it up in the walk-across and find the overtime eligible “pair” for that job. No, however, many businesses have company policies mandating a 40-hour workweek for exempt employees. Employers may take disciplinary action, including termination, against anyone who doesn’t fulfill that requirement, but they usually can’t deduct pay. Doing so might result in the employee no longer qualifying for the exemption.

How to Compute FLSA Overtime Pay

For a full overview on complying with the law, see theDOL Wage and Hour Division’s FLSA assistance page. These changes affect executive, administrative, and professional workers as well as outside salespeople and computer professionals across all industries in Washington. Exempt employees are employees who, based on the duties performed and the manner of compensation, are exempt from the FLSA minimum wage and overtime provisions. Exempt employees are paid an established monthly or annual salary and are expected to fulfill the duties of their positions regardless of the hours worked.

The new regulations do not affect positions that are already non-exempt. These employees remain eligible for overtime and will need to continue ensuring their weekly hours are documented. This includes Graduate Assistant positions that are already considered non-exempt.

Office – HR – Current Employees

The position’s job duties must meet the duties test for one or more for one of the exemption categories—see below. Employers are free to create work schedules for exempt employees however they see fit as long as they comply with any state and local regulations that govern meals and breaks. For example, “outside sales” employees are exempt (“inside sales” employeesare nonexempt). For most employees, however, whether they are exempt or nonexempt depends on how much they are paid, how they are paid, and what kind of work they do. Academic staff on a salaried appointment are not eligible for overtime payments. In some cases, the University’s Civil Service rules and union contracts require premium pay even when it is not required by the Fair Labor Standards Act; for example, paying overtime for working on a holiday.

Many clerical Flsa Overtime Rule Resources do in fact exercise some discretion and judgment in their jobs. However, to “count” the exercise of judgment and discretion must be about matters of considerable importance to the operation of the enterprise as a whole. Our new tool provides background on the upcoming changes in the overtime rules, and also includes a tool that can help determine if an employee likely qualifies as exempt or not. A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour work week. Under some policies, employees must work a prescribed number of hours a pay period and be present during a daily “core time.” The Fair Labor Standards Act does not address flexible work schedules. Alternative work arrangements such as flexible work schedules are a matter of agreement between the employer and the employee (or the employee’s representative).